Trade Mark Administrator – Amsterdam

Job ref: TMAAmsterdam/Apr 2026

Job Type: Admin
Sectors: Trade marks

The Position

This position is highly regarded in HGF and forms an integral part of the running of our trade mark operations. This position will support our colleagues in Amsterdam and work closely with Trade Mark Attorneys, Partners, and Paralegals in a busy environment.

• Administer legal formalities for clients’ trade marks and designs in the Netherlands, Europe, and beyond.
• Ensure trade mark filing, action, and renewal deadlines are met with 100% accuracy.
• Progress actions required of Trade Mark Attorneys and Associates to meet deadlines.
• Prepare and execute documentation for the registration and renewal of trade marks and designs.
• Maintain and update the computerized record system for trade marks and designs.
• Manage a due date diary system to ensure deadlines are met efficiently and accurately.

About You

You will bring proven experience in legal administration, with strong organisational abilities and a high level of accuracy in all aspects of your work. You communicate confidently in both English and Dutch and are comfortable managing multiple tasks and deadlines in a fast‑paced environment. Proactive and adaptable, you can anticipate the needs of Fee Earners and clients, work effectively as part of a team, and use your own initiative when required. With excellent Microsoft Office skills, you are able to deliver high‑quality administrative support consistently and efficiently.

Key strengths include:

• Strong self‑management and the ability to prioritise workloads effectively.
• Excellent communication skills and a proactive, solutions‑focused approach.
• High attention to detail, ensuring accuracy and consistency in all work produced.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group and an DEI Board sponsor
• As a business we have a dedicated Learning and Development team and a digital learning platform for all staff to use
• A competitive salary and benefits package along with a flexible working policy

To Apply

HGF is committed to promoting an equal, diverse and inclusive environment and welcomes applications from all candidates with relevant skills for the role.

If the above sounds like the opportunity for you, please apply by submitting your CV and a covering letter in the application box.