Patent Formalities Officer

Job ref: PFOLondon/August 2026

Job Type: Support

Title:                    Patent Formalities Officer

Location:            London (Hybrid)

Hours:                 Full Time – 37.5 hours

The Position

Our London office is home to a dynamic, fast‑paced Patent team supporting clients across life sciences, chemistry, electronics, software and engineering. With demanding and fast‑evolving requirements, we rely on exceptional accuracy, organisation and attention to detail. As a Patent Formalities Officer, you’ll play a pivotal role in delivering a high‑quality, timely and reliable formalities service, supporting fee‑earners and contributing to the smooth running of a busy, highly valued team.

Key Responsibilities

• Provide comprehensive support for the filing and prosecution of UK, European, International (PCT) and other national patent applications.
• Ensure all patent deadlines are met with absolute accuracy, complying with legal and fee requirements for each jurisdiction.
• Prepare, execute and, where necessary, legalise documentation required to support patent filings and registrations.
• Liaise proactively with attorneys and stakeholders to progress actions and ensure timely completion of case tasks.
• Maintain strong knowledge of patent law and formalities procedures across key filing countries to deliver a professional, informed service to clients.

About You

You will bring proven experience across the full range of UK, European and international patent formalities, along with exceptional accuracy and attention to detail when working under pressure. Confident in using your own judgement, you’ll ensure clients’ applications are processed appropriately while maintaining a highly organised and efficient approach to your workload. You’ll be able to prioritise effectively in a fast‑paced environment and collaborate positively as a supportive team player. Having the CIPA patent administrator qualification would be a significant benefit.

Candidate Essential Experience, Qualifications and Skills:

• Demonstrable previous experience of the full range of patent formalities procedures and filing administration requirements for the UK, Europe and other countries
• CIPA certificate in patent administration

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group and an DEI Board sponsor.
• As a business we have a dedicated Learning and Development team and a digital learning platform for all staff to use.
• A competitive salary and benefits package along with a flexible working policy.

To Apply

HGF is committed to promoting an equal, diverse and inclusive environment and welcomes applications from all candidates with relevant skills for the role.

If the above sounds like the opportunity for you, please apply by submitting your CV and a covering letter in the application box.