HGF Vacancy

IP Administrator


Job ref: IPA/ABDN/21

Job Type: Administration
Sectors: Engineering

The Position

To provide a high quality, timely and comprehensive patent support service for HGF clients of the Aberdeen office, supporting the fee earning teams. This is an important role in a busy and highly valued Formalities team. This offers an exciting opportunity where full training will be provided for the successful candidate to move into a Formalities Officer role in the future.

  • Assisting the formalities team as required with basic administration tasks to help build knowledge on the more complicated matters associated with a Formalities Officer
  • Dealing with sensitive and confidential matters appropriately
  • Continually track the current status of cases and maintain a due date diary system so deadlines are met efficiently and accurately
  • Liaise with Formalities Officers and Patent Attorneys to ensure actions assigned are progressed within the required timescales
  • Report using standard letters for formalities
  • Learning to open new files on the electronic system
  • Production of tables using Word tables and Excel
  • Production of documents using Adobe Acrobat Professional
  • Completing standard forms
  • Invoicing/billing
  • Answering phones and taking messages
  • Email responses to clients
About You
  • IP law experience in a support function
  • Strong ability to manage own time and prioritise workloads and deadlines
  • Effective team player in addition to being able to work effectively alone
  • Exceptional attention to detail, with high standards of accuracy
  • Excellent communication skills, both written and spoken
  • Flexible and proactive attitude to work
  • Calm when working under pressure
  • Scottish National 5 qualification in English
  • Strong Microsoft Office skills (Outlook, Word, PowerPoint and Excel)

You would like to contribute your professional experience to an expanding law firm? Then we would be pleased to receive your application. Please apply by sending your CV to: [email protected]

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Careers with HGF

HGF is one of the UK’s leading intellectual property rights specialists, and we’re always looking for talented new people to join us as we work to help our clients achieve the greatness they deserve with their ideas.

If you’re looking for a challenging position that will allow you to put your legal and technical expertise to great and truly important use, a career with HGF is the right place for you.