IP Administrator - Sheffield

Job Ref: IPA/Sheff/18

Job Type: Secretarial

Locations: Sheffield

Sectors: Patents, Formalities and Renewals

To provide a high quality, timely and comprehensive secretarial support service for a group of fee earners (Partners, Attorneys and Trainees) at our Sheffield Office.  This is a vital role in a busy and professional office working alongside four formalities officers and  three secretaries.


Responsibilities to include, but not limited to:

  • Writing standard letters and emails to clients and patent offices
  • Invoicing/billing
  • Some copy and audio typing of correspondence and patent specifications
  • Assisting attorneys to meet deadlines
  • Online filing at European Patent Office, UK Intellectual Property Office and OHIM

Candidate Skills and Experience:

  •  Very high levels of attention to detail and consistently accurate work
  • Superb administration skills; be organised, thorough and effective
  • An ability to meet deadlines and work effectively on multiple tasks
  • A proactive approach, be a self-starter who requires very little supervision
  • Must have a friendly and pleasant personality, able to communicate effectively at all levels


  •  RSA Stage II typing or equivalent
  • GCSE Grade (or equivalent) English and Mathematics, A Level would be beneficial
  • Advanced knowledge of Microsoft standard packages:  Word, Outlook, Excel and PowerPoint


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